Built in Nepal, for Nepal
Run payroll that already knows SSF, CIT and TDS. Track attendance and leave on the Bikram Sambat calendar. Close the month without rebuilding a spreadsheet every time the Finance Act changes.
Monthly gross salary
You take home
NPR93,873
93.9% of gross, every month
Deducted from gross
The problem
Almost every organisation we meet runs payroll in Excel, and the same four things go wrong every year.
Bands, ceilings and rebates change with each year’s Act. Someone has to find every formula that encodes the old numbers, and nobody is certain they found them all.
Applying the slabs to one month of salary and multiplying by twelve gives a different answer from the method the Act describes. It reconciles at year end only by accident.
SSF schedules, TDS deposits and the payroll register are three separate documents that have to agree. Making them agree is a monthly job.
When an employee queries a deduction, or an auditor asks how a figure was reached, the answer is in a formula nobody else can read.
Nepal compliance
Most HR software is localised for somewhere else and leaves you to patch the difference in Excel. These are the specifics Nepali payroll actually turns on.
Employee and employer contributions calculated on basic salary at the scheme’s published rates, split correctly between gross and cost to company, with contribution schedules ready for the Social Security Fund.
Monthly TDS derived from annual taxable income using the current Finance Act slabs, including the female taxpayer rebate and the wider exemption band for employees with a disability.
Citizen Investment Trust and Provident Fund contributions tracked against the combined retirement deduction ceiling, so relief is never claimed above the limit the Act allows.
Payroll months, attendance registers, leave balances and the fiscal year all run on Bikram Sambat, with Gregorian dates alongside for anyone who needs them.
Home leave, sick leave, mourning leave, maternity and paternity entitlements configured to the Act, accruing automatically and visible to employees before they request time off.
Salary sheets, TDS statements and annual withholding summaries exported in the formats your accountant needs for the Inland Revenue Department, instead of a generic CSV.
What you get
Everything below shares one employee record, so a change to a salary structure or a leave policy reaches payroll, attendance and reporting at the same moment.
Monthly payroll for salaried and wage staff, with the statutory maths already in place.
Daily attendance that matches how Nepali offices and sites actually work.
Leave policies configured once, then applied consistently across every department.
Fewer HR tickets, because staff can answer their own routine questions.
Review cycles that produce a record, not just a conversation.
The numbers management and your auditor both ask for.
What changes
Your real alternative is not another vendor — it is the spreadsheet you already have. This is what actually differs.
| In a spreadsheet | In HRMS Pro | |
|---|---|---|
| Statutory rates | Hard-coded in formulas, updated by hand each Finance Act | Held as fiscal-year rules and applied to every payslip |
| TDS calculation | Often computed per month, so the year does not reconcile | Projected annually, then divided across the payroll months |
| Deduction ceilings | SSF and CIT frequently capped separately, over-claiming relief | The combined ceiling applied once, jointly |
| Festival bonus | Tax lands entirely on the month it is paid | Built into the annual projection and spread across the year |
| The fiscal year | Accumulators often reset on the Gregorian year | Shrawan to Ashad, on the Bikram Sambat calendar |
| Answering a query | Trace a formula, hope the sheet was not overwritten | Every figure shows its working and who changed it |
Why us
Plenty of software can hold employee records. These are the things that decide whether payroll actually runs correctly in Nepal.
The tax engine is written to the Finance Act — annual projection, progressive bands, the combined retirement ceiling, the female rebate, the wider band for disability. It is not a foreign payroll engine with Nepali labels.
Payroll months, attendance registers, leave accrual and the tax year all run on the Nepali calendar with true month lengths. Gregorian dates are derived for anyone who needs them.
Each deduction can be traced to the rule that produced it and the person who changed it. That is what makes an employee query or an audit answerable without rebuilding the month.
Our salary calculator is free, needs no sign-up, and runs the same engine as the product. Test it against a payslip you already issued — if it does not match, do not buy the software.
We run one cycle alongside your current process and reconcile line by line. You move across only once every figure agrees.
Payslips, self-service and the interface work in both, so the system suits the whole organisation rather than only the head office.
Getting started
Most teams move across in a single payroll cycle, running the old process in parallel for one month to confirm every figure matches.
Import employees, salary structures and leave balances from your existing spreadsheets. We map your grades and allowances to the system rather than asking you to change them.
Configure your SSF or EPF enrolment, CIT contributions, leave entitlements, shift patterns and approval chains to match how your organisation already operates.
Process one payroll cycle alongside your current method and reconcile line by line. Every deduction is shown with its working, so differences are easy to trace.
Switch over, give staff self-service access, and close each month from one screen with statutory reports generated as you go.
Free tool
Work out CTC, gross and net take-home for FY 2083/84 — with the full SSF and TDS breakdown behind every number. No sign-up.
Open the calculatorBased on Finance Act 2083. Not professional tax advice.
Who uses it
Multi-branch operations, mixed salaried and wage staff, and sector-specific shift patterns are the norm rather than the exception.
Who it is for
From a twenty-person office to a multi-branch organisation, the same system serves three different jobs.
The people who carry the compliance risk.
The people who approve and plan.
The people who just want an answer.
Security
Payroll is the most sensitive record an organisation keeps. The controls below are the baseline, not an upgrade.
All traffic is served over TLS and stored data is encrypted, so payroll records are unreadable outside the application.
A line manager sees their team, an employee sees themselves, and only payroll staff see salary across the organisation.
Every change to a salary, a deduction or a leave balance records who made it and when, which is what an audit asks for first.
Regular automated backups with tested restores, so a bad month-end is recoverable rather than retyped.
Pricing
Priced per employee per month, so a twenty-person office is not paying for an enterprise deployment.
You pay for people actually on payroll that month. Leavers stop counting when they leave.
SSF, EPF, CIT and TDS are not an upgrade. Compliance is the product, not an add-on tier.
Data import, policy configuration and one parallel payroll month are included rather than billed as a project.
Full export at any time, in formats you can actually use, whether or not you stay with us.
Questions
The questions we are asked most often about running payroll and HR under Nepal’s rules.
Under the Social Security Fund scheme the employee contributes 11% of basic salary and the employer contributes 20% of basic salary. The employee share is withheld from gross pay; the employer share sits on top of gross and forms part of cost to company. Both are calculated on basic salary only, not on total gross. You can see the split for any figure in our free Nepal salary calculator.
For FY 2083/84 the first NPR 10,00,000 of taxable income is charged at 1% social security tax, which is waived for anyone contributing to SSF or EPF. The next NPR 5,00,000 is taxed at 10%, the next NPR 10,00,000 at 20%, the next NPR 15,00,000 at 27%, and income above NPR 40,00,000 at 29%. Female taxpayers receive a 10% rebate on the computed tax. Always confirm current rates at ird.gov.np before filing.
Yes. Payroll months, attendance registers, leave accrual and the fiscal year all run on Bikram Sambat, with Gregorian dates shown alongside. Reports can be produced against either calendar, so your accountant and your overseas parent company can both be served from the same data.
Festival bonus is normally paid once a year as a percentage of one month’s gross salary and is fully taxable. The system schedules it into the correct fiscal year and spreads the resulting tax across the remaining months, so a single large payment does not distort one month’s take-home.
Salary sheets, monthly TDS statements and annual withholding summaries are generated in the formats accountants use for Inland Revenue Department filing. Each figure can be traced back to the employee and the deduction rule that produced it.
You can run payroll on the Employees Provident Fund instead, or with no retirement scheme at all. Note that the 1% social security tax on the first slab is only waived for employees contributing to an approved retirement fund, so the tax outcome differs — the salary calculator lets you compare all three side by side.
The Act provides for home leave, sick leave, public holidays, mourning leave, and maternity and paternity leave, with entitlements and carry-forward rules that differ by type. Each is configured separately in the system so accruals, approvals and encashment follow the rule that applies to that leave.
Most organisations are live within one payroll cycle. Data import and policy configuration typically take one to two weeks, followed by a parallel month where the new payroll runs alongside your existing process so every figure can be reconciled before you switch.
Book a demo
We will process your own figures live on the call and reconcile them against what you actually paid. It is the fastest way to know whether this works for you — and it takes about thirty minutes.
Or speak to someone directly